Tag Archives: information architecture

To Make Information Search Easier

The most important objective of the new intranet is to structure information in such a way that it is easier for the user to find the information. The new efficient search engine will also help in information search.

Study guide: The study guide is the most important information packet for students. In addition to the web version, a more extensive intranet version of the study guide will be issued. The intranet guide will also include the detailed guidelines, which were earlier located in the quality manual. In this way, students can find all information in one place.

IT instructions: The information system instructions had over the years spread to several places. In the new intranet they can all be found in the same place.

Campus sites: All campuses will have their own site with for example opening hours for the info and student services office, maps, parking guidelines, menus, information on access rights and facility maintenance services.

You will land on your own Campus page automatically from the main menu. Other campuses can be found in the pull-down menu.

You will land on your own Campus page automatically from the main menu. Other campuses can be found in the pull-down menu.

TAOKK will have its own study guide published both in intranet and on the websites.

Shortcuts and management information

Compass: The quality manual Compass is the most important information packet for staff. Shortcuts have been made into the quality manual from diverse viewpoints. The basics for whole TAMK staff, such as information on employment relationship matters, have been collected under the title Basic Information for Staff. The links to instructions for teachers and internal services can also in future be found at the front page of intranet. NB: Basic Information for Staff will replace the orientation material at wiki.

The new Compass looks like this.

The new Compass looks like this.

Management map: Matters related to management and supervisory duties will be collected on the Management Map site.

Google search engine to facilitate information search

Google search engine will be introduced in intranet. In addition to intranet, it will also cover TAMK wiki sites and websites. It is possible to limit the search results for example based on the author or location of information.

Important pages can be bookmarked

You can bookmark the pages you are interested in by clicking the link Bookmark This page. You can find your bookmarks at the front page in intranet.

Text: Teija Pekkarinen

Why New Intranet?

New Intranet– Since 2010 when TAMK and PIRAMK merged, we have lived a kind of an intermediate phase. Temporary solutions and patches have been made on ex-TAMK’s intranet. Now we are finally introducing a new, joint and tailor-made intranet, Head of Communications Services Leena Stenman begins.

– During the project the greatest emphasis has been laid on usability. TAMK staff’s and students’ feedback and comments have been heard and the new intranet will hopefully match many of the needs.

The new intranet, which will be introduced in the early summer, before anything aims at making information easily available with an effective search engine and clear structuring. The sophisticated and diverse news forum will also facilitate information search and allocation.

– We try to encourage TAMK staff to increase use of intranet in informing. This would ease the email overload, Stenman adds.

The aim is also to promote community spirit and increase interaction at TAMK.

– We hope that the possibility to comment contents and the discussion forum will draw users to active interaction, Intranet Project Manager Teija Pekkarinen says.

Web Designer Katja Jouttela reminds that the work is not over when the new intranet is introduced.

– In order for TAMK staff and students to take the new intranet as their own, it has to be actively maintained with interesting contents. The aim is also to develop the intranet gradually. The most important features are introduced now at the first phase and more will come up later.

The new intranet will also integrate the separate teacher and student desktops. They are being built in joint projects of several higher education institutions.

Read more about the project at Project Presentation.

Text and picture: Aino Yrjänä