Tag Archives: community

Communal Intranet Comes – Whether You Like or Not

Do you know which is the most hoped-for feature of the new intranet? The flea market!

Communal or social intranet is now in. In the Finland’s Best Intranet 2013 competition, one of the key trends was increase in openness and community spirit. This trend can also be seen in the fact that advertisements on how to build a communal intranet keep pouring into my email.

Intranet has traditionally been a one-way communication channel for disseminating information to the organisation members. Communal intranet means a network service where the users can also participate in interaction. Communal intranets use tools familiar from social media, such as blogs, discussion forums, commenting possibilities, value judgement, and RSS feeds.

TAMK’s new intranet includes the most common communal features used in intranets. You can find the latest feeds from TAMK Facebook sites, and links to the latest TAMK blog entries, as well as the discussion forum, and flea market Bazaar. In addition, users can comment and like news and other intranet contents. All interaction takes place with the user’s own name – and possibly also with the user’s face as the users can add their photo to intranet.

The well-known intranet consulting company Prescient Digital Media noticed in its survey last year that 70% of the 650 companies that answered the survey already used some communal tools in their intranet.

Sceptics may ask why higher education institutions have to be communal. This can be answered that should not higher education institutions particularly have communal intranets as most of the users are students, and the use of communal network services is everyday life for them.

And even if all the interaction channels, such as the flea market and liking of contents, did not directly benefit the everyday work, the interesting contents (hopefully) attract people to log into intranet more often – and thus to find the information related to daily work and studying better than earlier.

Sources:
www.sosiaalinenintranet.fi
http://blogit.solita.fi/tyopoydalla/tag/suomen-paras-intranet
www.atbusiness.com/fi-fi/Blog/Yhteisollinen-intranet-trendit.aspx
www.sulava.com/2013/02/suomen-parhaan-intranetin-tekevat-ihmiset

Text: Teija Pekkarinen

Why New Intranet?

New Intranet– Since 2010 when TAMK and PIRAMK merged, we have lived a kind of an intermediate phase. Temporary solutions and patches have been made on ex-TAMK’s intranet. Now we are finally introducing a new, joint and tailor-made intranet, Head of Communications Services Leena Stenman begins.

– During the project the greatest emphasis has been laid on usability. TAMK staff’s and students’ feedback and comments have been heard and the new intranet will hopefully match many of the needs.

The new intranet, which will be introduced in the early summer, before anything aims at making information easily available with an effective search engine and clear structuring. The sophisticated and diverse news forum will also facilitate information search and allocation.

– We try to encourage TAMK staff to increase use of intranet in informing. This would ease the email overload, Stenman adds.

The aim is also to promote community spirit and increase interaction at TAMK.

– We hope that the possibility to comment contents and the discussion forum will draw users to active interaction, Intranet Project Manager Teija Pekkarinen says.

Web Designer Katja Jouttela reminds that the work is not over when the new intranet is introduced.

– In order for TAMK staff and students to take the new intranet as their own, it has to be actively maintained with interesting contents. The aim is also to develop the intranet gradually. The most important features are introduced now at the first phase and more will come up later.

The new intranet will also integrate the separate teacher and student desktops. They are being built in joint projects of several higher education institutions.

Read more about the project at Project Presentation.

Text and picture: Aino Yrjänä